Georgie’s Gift Privacy Notice

As the controller of your data, Georgie’s Gift Limited comply with Data Protection laws in the United Kingdom and the EU General Data Protection Regulation (GDPR). This Privacy notice details how Georgie’s Gift Limited processes your personal data.

The personal data we collect about you

Personal data collected, used and stored by us may include:

  • Identity Data including forenames, last name, date of birth.
  • Contact Data including home address, email address and telephone numbers.
  • Whether you are a UK Tax Payer.
  • Direct interactions with Georgie’s Gift Limited in person, by post, phone, email.
  • Automated technologies or interactions with our website, by using the contact us pages.
  • Third parties or publicly available sources such as:
    • TotalGiving
    • BTMyDonate
    • Facebook
    • Twitter
    • Instagram 
 
 

How do we collect your personal data?

Personal data is collected by us using the following methods:

 How do we use your personal data?

We use your personal data in the following circumstances and relying on the following lawful basis for processing:

 

Purpose / Activity

Type(s) of data

Lawful basis for processing

Initial engagement with you to discuss your fundraising event.

• Identity • Contact

Consent. Or inferred consent by you contacting us to meet a legitimate interest.

Your donation to the charity

• Identity • Contact

Performance of legitimate interest.

Your suggestion for a “Gift” from us

• Identity • Contact

To comply with a legitimate interest of our charity.

Internal record keeping

• Identity • Contact

To comply with a legal obligation. To enable the performance of a legitimate interest.

Necessary for our legitimate interests (for running our charity, provision of administration – including invoice payment.)

 

Change of purpose

We will only use your personal data for the purposes stated above, unless we reasonably consider that we need to use it for another reason and it is compatible with the original purpose. Please contact us for an explanation as to how any new processing compatible with the original purpose.

If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so. Please note that we may process your

personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

 

Changes to our Privacy Notice

We keep our Privacy Notice under regular review and we will place any updates on our web page.

 

Marketing communications

We do not use your data for any marketing purposes.

 

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also limit access to your personal data to only Georgie’s Gift Limited and our 3rd party service provides who have a legitimate interest. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We will notify you and the Information Commissioners Office of a breach where we are legally required to do so.

 

Cookies

The Georgie’s Gift website does not use any cookies.

 

Website Third-party links

Georgie’s Gift Limited website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

 

Sharing of personal data outside of the European Economic Area

We do not share data outside of the EEA.

 

Who we disclose personal data to?

Your personal data may be shared with third parties for the following purposes:

Type of recipient

Reason

Meningitis Research Foundation

We work closely with Meningitis Research Foundation; we give them “annual gifts”.

Local Press

We raise awareness locally regarding upcoming events, donations made and gifts given.

Facebook, Twitter & Instagram

We raise awareness regarding upcoming events, donations made and gifts given.

 

These companies are required to ensure appropriate security measures are in place and maintain the confidentiality of your personal data, and to use your personal data only in the course of providing such services and in accordance with Georgie’s Gift Limited instructions.

 

How long is your personal data retained?

We only retain your personal data for as long as necessary. The table below outlines how long data is retained, and depends on the reason the personal data is used for:

Purpose of Processing

Retention period

Financial Accounts – Georgie’s Gift Limited will retain financial data for 7 years to ensure compliance with UK legislation.

Donation & Gifts – Georgie’s Gift Limited will retain donor’s personal information for as long as they wish to make donations to the charity.

Health and Safety – Georgie’s Gift Limited and retain health and safety documentation indefinitely.

Your legal rights regarding your personal data

 

After these retention periods if there is no legal basis for retaining your personal data, Georgie’s Gift Limited will either securely delete or anonymise it so that it can be used for statistical purposes but without any method of identifying you individually.

You have the right to:

  1. Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
  2. Request correction of the personal data. This enables you to have any incomplete or inaccurate data corrected, though we may need to verify the accuracy of the new data you provide to us.
  3. Request erasure of your personal data. This enables you to ask us to delete personal data where there is no good reason for us continuing to process it. You can also to ask us to delete your personal data where you have successfully objected to the processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to delete the data for specific legal reasons which will be notified to you, if applicable, at the time of your request.
  4. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
  5. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

(a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful, but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.

• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.

Questions

If you have any questions or complaints relating to how we use your personal data, or if you wish to exercise any of your rights regarding your personal data, please contact the charity by emailing info@georgiesgift.org We will respond to you as soon as is possible. The length of time will depend on the type and complexity of the request.

What if I am still not satisfied?

If you are not satisfied with how Georgie’s Gift Limited have responded to your enquiry, you have the right to complain to the Information Commissioner’s Office (ICO), who is the regulator for data protection in the United Kingdom.

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